Updated September 7, 2020
The Writers’ Colony at Diary Hollow is accepting residencies, however social distancing and safety protocols must be followed. The health and safety of our resident writers and staff is our top priority. The following protocols have been communicated to staff and will be provided to all residents prior to, and upon arrival.
Writers are asked not to travel to WCDH for a residency if they are at risk due to an underlying health issue, are aware they have been exposed to the COVID-19 virus or are feeling sick. As always, WCDH, does not charge change or cancellation fees for last-minute adjustments to residency schedules.
Please note that Governor Asa Hutchinson has issued a mask Mandate for the state of Arkansas.
WCDH will observe social distancing practices until further notice. Please be courteous of other residents by remaining a minimum of six feet away from residents and staff at all times and by wearing face masks in common areas. Writers are encouraged to spread out while using the great rooms, decks, and porches at 515 and 505 Spring. All common areas at WCDH are thoroughly cleaned and disinfected regularly with particular attention taken to high-touch areas.
Individual writers’ suites and common areas have been stocked with disinfectant spray, disinfectant wipes, and hand sanitizer. All frequently touched surfaces in common areas are regularly disinfected. The WCDH has a limited stock of disposable masks and new, washable, reusable cloth masks available.
Large public gatherings at The Writers’ Colony, including Poetluck, are canceled until further notice, although virtual versions will be offered. We are closely watching how the COVID-19 pandemic may affect future programming and will provide updates as necessary.
In-person workshops held in the great room of the main building will be limited to a maximum of ten people. Participants will be physically distanced with a minimum of six feet between them. Protective face coverings are required. Writers in residence but not participating in the workshop will be advised of the workshop schedule and asked to use the back door to access the kitchen during the workshop.
WCDH will use contactless check-in until further notice. A welcome packet containing directions to your suite, current WCDH COVID-19 protocols, and suite keys will be put in a clearly marked envelope in the blue mailbox on the front door at 515 at Dairy Hollow. Each packet will also contain cell phone numbers for Michelle and Chad. Please call or text if you have questions or if there is any way we can provide assistance.
WCDH will also utilize a contactless check-out procedure. A copy of your invoice will be provided with the welcome packet. Barring any changes to your stay, we will email you a link which will enable you to pay securely online with a credit card. If you prefer to pay with cash or check, please leave it on the desk in the 515 lobby in an envelope. You will find envelopes on the lobby desk.
After checking out, please leave your keys in the blue mailbox on the front door at 515 Spring Street.
After each guest stay, suites will be cleaned and disinfected per CDC standards as follows: all frequently touched surfaces including suite keys, chair backs, tables, doorknobs, light switches, handles, desks, toilets, faucets, and sinks will be cleaned with household cleaners and EPA-registered disinfectants appropriate for the surface, following label instructions. Bedding will be washed with detergent and disinfectant. Dishes will be washed in the dishwasher at the hottest setting, and cutlery pre-soaked in a bleach solution.
We understand that one of our residents’ favorite things about The Writers’ Colony is the weeknight communal meals prepared by Chef Jana. Due to social distancing restrictions, WCDH will discontinue serving family-style meals until further notice. Monday through Friday, dinners will be plated for each writer restaurant-style. You have may choose to have your meal left outside your suite at 6:00 p.m., pick up your meal in the kitchen after 6:00 p.m. at your convenience, or enjoy your dinner with other writers physically distanced in the dining room with a minimum of six feet between diners.
Writers are encouraged to limit visits to the communal kitchen at 515. Please consider bringing supplies for multiple meals to your suite and storing them in the mini-fridge and kitchenette area provided. Writers are asked to follow the disinfection procedures posted on the refrigerator at 515 immediately before leaving the kitchen with their meals or after enjoying them in the dining room.
One of our residents’ favorite things about WCDH is getting to know fellow writers in residence through communal meals and daily interaction. To that end, we will provide residents with contact information for the writers who will be in residence during their stay. This will provide a means to communicate about the use of the common areas, share information, or schedule socially distanced walks or other activities. If you do not want your contact information shared with other residents, please advise us in advance of your arrival.
WCDH staff has been advised of health and safety guidelines and have committed to stay home if they feel sick or if they know they have been exposed to the COVID-19 virus. Temperatures are checked daily.
Staff is available by phone or email to assist during residencies. We recognize that writers may have personal circumstances that need special attention. We are happy to offer personal assistance with local (Eureka Springs) errands during your residency such as delivering mail and picking up medications or other necessities. Please provide as much advance notice as possible if these services are needed.
Should you have questions or concerns regarding an upcoming or proposed residency, please contact Michelle Hannon, Executive Director, at 479-253-7444 or firstname.lastname@example.org.