The health and safety of our resident writers is our top priority. The Writers’ Colony has been thoroughly cleaned and sterilized with particular attention taken to high-touch areas. The following protocols have been communicated to staff and will be provided to all residents prior to as well as upon arrival.
Governor Asa Hutchinson issued Executive Order 10-25 on May 6. This order permits offering lodging to out of state travelers, however social distancing and safety protocols must be followed. Please note, per the Governor’s order, “All travelers from New York, New Jersey, Connecticut, New Orleans, and all international locations shall follow quarantine directives.”
Writers are asked not to travel to WCDH for a residency if they are at risk due to an underlying health issue, are aware they have been exposed to the COVID-19 virus, or are feeling sick. As always, WCDH, does not charge change or cancellation fees for last-minute adjustments to residency schedules.
WCDH will observe social distancing practices until further notice. Please be courteous of other residents by remaining a minimum of six feet away from residents and staff at all times. Face coverings are required in common areas when other people are present. Writers are encouraged to spread out while using the great rooms, decks, and porches at 515 and 505 Spring.
Individual writers’ suites and common areas have been stocked with disinfectant spray, disinfectant wipes, and hand sanitizer. All frequently touched surfaces in common areas will be regularly sanitized.
The WCDH has a limited stock of new, washable, re-usable cloth masks available.
Public gatherings at the Writers’ Colony will be canceled until further notice, or virtual versions will be offered. We are closely watching how the COVID-19 pandemic may affect future programming and will provide updates as necessary.
WCDH will use contactless check-in until further notice. A welcome packet containing directions to your suite, current WCDH COVID-19 protocols, and suite keys will be put in a clearly marked envelope in the blue mailbox on the front door at 515. Each packet will also contain cell phone numbers for Michelle Hannon and Chad Gurley. Please call or text if you have questions or if there is any way we can assist you.
WCDH will utilize a contactless check-out procedure. A copy of your invoice will be provided with the welcome packet. Barring any changes to your stay, Colony Coordinator, Chad Gurley, will email you an invoice which will enable you to pay online with a credit card. If you prefer to pay with cash or check, please leave it on the desk in the lobby in the envelope provided in your welcome packet. After checking out, please leave your keys in the blue mailbox on the front door at 515 Spring Street.
After each guest stay, suites will be cleaned and sterilized per CDC standards as follows: all frequently touched surfaces including suite keys, chairbacks, tables, doorknobs, light switches, handles, desks, toilets, faucets, and sinks will be cleaned with household cleaners and EPA-registered disinfectants appropriate for the surface, following label instructions. Bedding will be washed with detergent and disinfectant, dishes washed at the hottest dishwasher setting, and cutlery pre-soaked in a bleach solution.
Due to social distancing restrictions, WCDH will discontinue serving family-style meals until further notice. Monday through Friday, dinners will be left outside Writers’ Suites in to-go containers. The kitchen will be disinfected every weeknight after the dinner has been prepared and delivered.
Writers are encouraged to limit visits to the communal kitchen at 515. Please consider bringing supplies for multiple meals to your suite. Writers are asked to follow the sanitization procedures posted on the refrigerator at 515 Spring immediately before leaving the kitchen with their meals.
One of our residents’ favorite things about WCDH is getting to know fellow writers in residence through communal meals and daily interaction. To that end we will provide residents with contact information and preferences for the writers who will be in residence during their stay. This will provide a means to communicate about the use of the common areas including the kitchen, share information, or schedule socially distanced walks or other activities.
Writers will be invited to participate in daily Zoom meet and greets, facilitated by WCDH staff, weeknights at 5:45 pm. This pre-dinner chat will allow writers to get to know other WCDH writers in residence and WCDH staff.
WCDH staff has been advised of health and safety guidelines and are advised to stay home if they are feeling sick or know they have been exposed to the COVID-19 virus.
We are happy to offer personal assistance with local (Eureka Springs) errands during your residency such as delivering mail and picking up medications or other necessities. Please provide as much advance notice as possible if these services are required.
Please direct questions or concerns regarding an upcoming or proposed residency to Michelle Hannon, Executive Director, 479-253-7444 or firstname.lastname@example.org.