Writers' Colony Coordinator sought

Writers' Colony Coordinator

Job Description

The Colony Coordinator reports directly to the Executive Director, serving as administrator and the primary contact/coordinator for all writers—tending to applications, admissions, orientation, communications and overall residency experience at the Writers’ Colony at Dairy Hollow (WCDH). Responsibilities include:

  • Maintains all related policies and monitors the quality of WCDH services;

  • Develops and maintains the Fellowship Program, securing new fellowships as directed by the Executive Director—providing timely and effective communications with both the fellowship recipient and the sponsor;

  • Coordinates and facilitates Alumni activity and volunteer groups;

  • Serves as primary liaison with housekeeping and maintenance staff, coordinating staff meetings as needed;

  • Manages day-to-day administrative operations (budget tracking and reporting, record keeping, database updates, phone callsverbal and written communication, and scheduling residencies and fellowships);

  • Assists the Executive Director in implementing the marketing plan, maintaining effective communication via social media, websites, blogs and all marketing materials—managing all mass mailings and material distribution;

  • Promotes the WCDH through public appearances and contacts with journalists, as coordinated with the Executive Director;

  • Identifies, establishes and manages community relations and ongoing partnerships in coordination with the Executive Director (e.g. PoetLuck);

  • Assists the Executive Director in writing, researching and monitoring WCDH grants and their fulfillment—providing oversight, reports and all accountabilities in a timely manner;

  • Manages the sale of all WCDH-related merchandise.


Experience:  A minimum three years of experience in management or related position.  Bachelor’s degree preferred.


Qualities sought:

  • Passion for and commitment to the work of the WCDH;

  • A self-starter;

  • Good people skills and ability to deal with varied personalities;

  • An ability to represent WCDH in speech and writing, as requested;

  • Excellent communicator;

  • A readiness to handle multiple tasks simultaneously;

  • Promptness and attention to detail;

  • Familiarity with computers, databases, internet, social media, and preparing budgets;

  • Ability to manage others and foster their growth;

  • Ability to provide timely fulfillment of tasks and follow-up.


This is a part time position for 25 hours/week and pays $15/hour. This position has the potential to grow into a full-time position, dependent upon successful development and fundraising.


If you are interested in applying, please send your resume (including a minimum of three references) by July 5 to:



or mail a hard copy to

Writers Colony at Dairy Hollow

Attn: Michelle Hannon

515 Spring Street

Eureka Springs, AR 72632